Meeting Minutes

The June 1st meeting of the AAD at Dahl's community room was called to order by Chairman Rob Tucker at 7 p.m. Copies of the agenda for the meeting and the minutes of the previous meeting were distributed by Secretary Charles Wright. Copies of the treasurer's report were distributed by Treasurer David Binder. Arvid Oliver moved that the minutes of the April 27th meeting be approved and his motion was seconded by Don Miller. There was unanimous approval. Lee Thielman moved that the treasurer's report be approved and his motion was seconded by Stephanie Luiken. Again there was unanimous approval.

Chairman Tucker reported on the Friday, May 21st Spring Dinner that was hosted by the Polk County Democrats in conjunction with the Ankeny Area Democrats at the Vittoria Lodge on 2nd Avenue. The event was the final stop on Governor Culver's tour of Iowa's cities to announce his re-election bid. Chairman Tucker welcomed Democrats to the well-attended event and thanked everybody who contributed or participated in any way. In addition to speeches by Senator Harkin and Governor Culver we heard from all three senatorial candidates (Conlin, Fiegen and Krause) and a candidate for Secretary of Agriculture, Francis Thicke. Nearly every Democratic official in Polk County was in attendance. Everybody was especially pleased with the facility for the event, the Vittoria Lodge. Chairman Tucker praised Lee Thielman for making it possible to prominently display our ANKENY AREA DEMOCRATS banner front and center at the event.

Arvid Oliver presented the second and final reading of the amendment to our organization's bylaws, increasing our Chairpersons' limit for discretionary spending. Gary Schmidt moved that we accept the amendment as read and this motion was seconded by David Binder. There was unanimous approval.

Chairman Tucker next led a discussion of plans for Ankeny's July 10th Summerfest. Mary Oliver reported that to date 416 letters asking for contributions to the organization to help finance our Summerfest plans have been mailed and so far $980 have been received. Mary has been directed to arrange for Carter Printing to print more letters so that we can mail additional solicitations. Lee Thielman was been appointed to arrange for a flatbed for our AAD Summerfest parade entry. We have bunting and decorations for the flatbed left over from last year's Summerfest. Charles Wright will see to helium inflated balloons for our parade entry. Chairman Tucker said that he has made the contact to arrange for musicians for our parade entry and for music at our Summerfest barbecue. Arvid Oliver is making contacts to arrange for food for the barbecue. Our members are reminded that we need items for a silent auction at our barbecue. Be creative!

It was recommended that we order two permanent banners (with eyelets) that can be used for our Summerfest parade entry and at our barbecue. Gary Schmidt made a motion that we purchase these banners and the motion was seconded by Mary Oliver. The motion was voted unanimous approval.

Chairman Tucker said that Robert Wrobel has agreed to host our AAD website and will be updating the website in the near future.

Discussion of a Facebook account for our organization has again been postponed until after Chairman Tucker has talked with Tamyra Harrison, Executive Director for the Polk County Democratic Party.

Jeff Perry of the Iowa Democratic Party staff announced that the IDP has opened a co-ordinated campaign office at 6100 Thornton Avenue, Suite 270, on Des Moines' south side.

Arvid Oliver reported that no commitments have yet been made for leasing space for a Democratic Party satellite office in Ankeny for election time (September, October and until after election day in November). Jeff Perry of the IDP staff said that the IDP will assist the AAD by covering expenses for utilities and a phone line and provide an additional $200 a month for expenses.

Chairman Tucker formally thanked Mary and Arvid Oliver for hosting the buffet, a benefit for the Iowa Democratic Party, at their home on May 14th. He thanked Patricia Cook for preparing desserts for the buffet. Senatorial candidate Roxanne Conlin appeared at this event, spoke to guests and answered questions.

Gary Schmidt called attention to the large number of primary candidate's yard signs that he said have been placed in restricted areas in Ankeny. It was suggested that he write a letter for publication to the editor the Ankeny Press Citizen about this complaint.

The meeting was adjourned. Our next meeting will be July 6.

REMEMBER TO VOTE IN THE PRIMARY ELECTION, TUESDAY, JUNE 8TH!

Charles M. Wright, Secretary

ANKENY AREA DEMOCRATS

Minutes of Tuesday, April 27, 2010 Meeting

The April 27th meeting of the AAD at Dahl's community room was called to order by Chairman Rob Tucker at 7 p.m. Chairman Tucker welcomed everybody stating he was pleased to see such a good turnout for the meeting. Those in attendance were asked to introduce themselves.

Copies of the agenda for the evening's meeting and the Minutes for the previous meeting were distributed by Secretary Charles Wright. Arvid Oliver distributed a proposed amendment to our Constitution and Bylaws for consideration.

Arvid Oliver moved that the Minutes from the March 30th meeting be approved. This was seconded by Vern Naffier and followed by a unanimous vote of approval. Due to the absence of Treasurer David Binder there was no current treasury report but Chairman Tucker announced the balance in our treasury from the previous month's report stating that he didn't believe there had been expenses in the past month and adding that our current balance should be slightly more than it was at the end of March.

Chairman Tucker reported that he and a member of our organization who is interested in rebuilding and updating a new AAD website had been unable during the past weeks to arrange a time to meet and discuss ideas. He requested postponing discussion of a new website until he had met with the individual.

Lee Thielman had proposed that the AAD consider Facebook as another means of communication for our organization but was unable to attend our meeting this evening. We will consider his recommendation at a future meeting. Matt Pfaltzgraf, who is assisting with Governor Culver's re-election campaign, spoke briefly about ways that Facebook could be used by our organization and answered questions.

Chairman Tucker announced that the AAD will again this year join with the Polk County Democrats to sponsor an event. A Spring Dinner will be held on Friday, May 21 at the Vittoria Lodge (7200 NW 2nd Avenue; Ankeny) beginning at 5:30 p.m. In the absence of Mary Oliver, Arvid Oliver presented her written report on details of the event. He announced that Governor Culver will be the primary speaker at the dinner which will be part of a week-long series of events announcing his bid for re-election. There is a $600 fee for the rental of the lodge. Gary Schmidt made a motion that the AAD pay this rental fee. His motion was seconded by Vern Naffier and followed by a unanimous vote of approval. For our support, the AAD will be listed as a sponsor on all advertising for the dinner and our banner will be front and center at the event. The dinner is a fundraiser for the Polk County Democrats and all proceeds will be retained by the county organization. The Polk County Democrats will pay the $300 refundable deposit for the use of the lodge. The dinner will be a cookout with picnic type side dishes. Tickets are $25 each. Gary Schmidt and Mary Oliver are serving on the planning committee for the event. Sponsorships are available for a contribution of $100, $250, $500 or $1,000.

Arvid Oliver then read Mary Oliver's report on planning for Ankeny's July 10th Summerfest. He announced that the shelter at Hawkeye Park has been reserved for $20.00 with a $100 returnable deposit. The AAD will have the area from 8:00 a.m. until 10:00 p.m. We are allowed use of the area in front and behind the shelter for our event. We are not allowed use of the pond for any reason. We are planning a band concert at Hawkeye Park following the parade. The performance time is not yet set. It is requested that people planning to attend please bring folding or lawn chairs. Chairman Tucker is in charge of our AAD parade entry and has already talked to Kelly Sargent about getting the band for our float in the parade. Lee Thielman is arranging for a flatbed and truck for the float. The AAD barbecue at the shelter in Hawkeye Park will begin at 12:30. Ray Blase will be grilling burgers, hot dogs and brats again this year. Our members are being asked to donate salads, desserts and other food items. Paper plates, plastic table service and paper napkins will be supplied. There will be both a silent and a live auction at the picnic. Our members are asked to donate items for the auctions.

Chairman Tucker stated that we need two permanent signs made for use at Summerfest: one for our parade float identifying AAD as the sponsor, and one for Hawkeye Park identifying AAD as host of the barbecue. Stephanie Luiken made a motion that we authorize an expenditure of $400 for the signs and Patricia Cook seconded the motion. Unanimous approval was given for the expenditure.

Sponsorships are being solicited to help pay for our AAD Summerfest activities. We urge those who can to make a generous contribution.

Arvid Oliver gave a preliminary report on his search for a campaign satellite office in Ankeny for the combined Ankeny Area Democrats and Polk County Democrats for the months before the November General Election. He will investigate additional suggestions made at this evening's meeting and report back to us.

At the urging of the AAD officers, the following was introduced: "It is proposed that the Constitution and Bylaws be amended as follows: ARTICLE VI: DUTIES, Section 4: Presently reads in part: 'An expenditure of disbursement in excess of $250.00 shall require a vote of the membership prior to the expenditure or disbursement.' It is proposed that this portion be amended to read: 'An Expenditure of disbursement in excess of $500.00 shall require a vote of the membership prior to the expenditure or disbursement.' "

The above proposed amendment was given its first reading at this evening's meeting. A vote on the proposed amendment will follow a second reading of the amendment at our next meeting.

Please note that our next meeting will be Tuesday, June 1, at 7:00 p.m. in the Dahl's community room. This change from our usual meeting time -- the third Tuesday of each month -- was due to the unavailability of the meeting room on that Tuesday.

We urge your attendance at each of our monthly meetings in the season ahead. It will be a busy time and your input and contributions are important to us.

Charles M. Wright, Secretary

ANKENY AREA DEMOCRATS

Minutes of Tuesday, March 30, 2010 Meeting

The March 30 meeting of the AAD at Dahl's community room was called to order by Chairman Rob Tucker at 7 p.m. In attendance again this month was guest Jeff Perry who is with the Iowa Democratic Party staff.

Copies of the agenda for the evening's meeting, the Minutes for the previous meeting and Treasurer David Binder's report were distributed by Secretary Charles Wright. Lee Thielman moved that the secretary's report be approved. This was seconded by Arvid Oliver and followed by a unanimous vote of approval. In the absence of Treasurer Binder, his report was presented by Chairman Tucker. Arvid Oliver then made a motion that the treasurer's report be approved. This was seconded by Gary Schmidt and followed by a unanimous vote of approval.

Gary Schmidt distributed his report on bulk mailing for the organization's consideration. We learned that there is a $185 fee for a bulk permit and an annual fee of $185. (Gary subsequently reported that the annual fee extends twelve months from the date of purchase.) The AAD cannot apply as a non-profit organization because the post office allows a political party only one such permit per state and the permit has already been taken by the Iowa Democratic Party. Jeff Perry of the IDP said that he would check to see if the AAD could use the IDP permit. (He subsequently reported that this is unlikely after learning candidates in the past have asked to use the IDP permit and were turned down.) It was decided that should our organization see a benefit in bulk mailing, we should purchase our own permit. Mary Oliver made a motion that we wait for a buy-in until we want to do a mailing. This motion was seconded by Lee Thielman and a unanimous vote of approval followed.

Chairman Tucker asked Arvid Oliver for an update on acquiring billboard space for the November election. Arvid said that the questions about a contract that he posed to Clear Channel a few months ago had never been addressed by them. He said that Clear Channel had called him with a message that the billboard space was still available. Arvid said that since we still have no candidate for the House in the November election and the nature of our PAC does not allow us to buy advertisement for national candidates, there is no need for us to invest in billboard advertising. he reminded us that there was a vote at our January 19th meeting to drop consideration of the billboard rental with only a single nay vote.

A discussion of exploring application for a 501c3 followed. Chairman Tucker said that a 501c3 would permit our members to make tax-deductible contributions to the AAD as long as certain guidelines were followed for expenditures from these contributions. He said it may be necessary to keep these contributions in a separate account. Rob said that he would investigate this further and give a follow-up report at our next meeting.

Chairman Tucker then led a discussion about the AAD website. He said that our current webmaster had no objection to our making other considerations for the future of the website. Rob presented a proposal from the website master Captain Jack. He also said that he had recently been contacted by one of our members about hosting and updating our website. Jeff Perry said that the IDP has used two different webmasters that he highly recommended. One is called Wire for Change but he couldn't recall the name of the other. Rob and Jeff will investigate and report back at our next meeting.

Summerfest was the next topic of discussion. Chairman Tucker said that we should start planning now adding "we need to pre-sell" the annual event. He said that donations should be solicited to offset expenses and we need to explain to the donors how their gifts will be used. We need to plan the food for the barbecue and we should solicit a few very special items to auction at the event. He asked Mary Oliver to reserve the shelter for our barbecue. Rob said that he would make some calls to invite elected Democratic officials to attend. He asked for volunteers for a committee to oversee plans for Summerfest and said that he would chair the committee. So far Mary Oliver and Charles Wright have agreed to serve on the committee.

With regard to the fall election, Chairman Tucker asked for us to consider plans for local events to promote the re-election campaign of Governor Culver and Congressman Leonard Boswell and for Roxanne Conlin's bid for the United States senate seat held by Chuck Grassley. Jeff Perry suggested that if the AAD was serious about our offer to help the Iowa Democratic Party, we should consider sponsoring a facility for an office in northern Polk County. There was immediate interest in this idea with suggestions about holding an open house for such an office to which candidates would be invited and for organizing other pre-election events. Arvid Oliver volunteered to make contacts to locate a place for an office that can be rented for two or three months.

Gary Schmidt announced that he is running for 3rd District Central Committee at the 3rd District Convention held on April 24, 2010. He requested that our organization send an e-mail to members announcing his candidacy and urging support. Lee Thielman made such a motion and it was seconded by Mary Oliver. This motion received unanimous approval. Lee then urged as many of our members as possible to appear Friday evening, April 23, 5 p.m., at Adventureland Inn to help set up the District Convention. If you can attend the convention, you may register early on Friday evening.

The meeting adjourned.

Our next meeting is Tuesday, April 27, 7 p.m., at the Dahl's community room.

Charles M. Wright, Secretary

ANKENY AREA DEMOCRATS

Minutes of Tuesday, February 23, 2010 Meeting

The monthly meeting of the AAD at Dahl’s community room was called to order by Chairman Rob Tucker at 7 p.m. He asked that those present introduce themselves. In attendance was a visitor, Jeff Perry, who is with the Iowa Democratic Party staff.

Copies of the minutes for the previous meeting and the agenda for this evening’s meeting were distributed by Secretary Charles Wright and copies of the treasurer’s report were distributed by Treasurer David Binder. Arvid Oliver moved that these minutes be approved. This was seconded by Dee Stolze and approved by unanimous vote. Arvid Oliver then made a motion that the treasurer’s report be accepted. This was seconded by Charles Wright and followed by a unanimous vote of approval. Chairman Tucker commented that many organizations these days were struggling with financial problems and he was pleased with the current balance in our treasury. He added that he hoped we could maintain such a balance.

Mary Oliver was asked for a report on her committee’s progress with the proposed Winter Gala Fundraiser. She spoke about the difficulties getting responses from Governor Culver’s campaign staff regarding a commitment to a date for the event adding that her committee could not proceed with planning until we had such a commitment. After a deadline for a response had passed without a return call from the governor’s campaign office, plans for the event were dropped. Mary has written a letter to the governor on behalf of our organization expressing disappointment, adding that we may try again to plan an event for the governor’s campaign before the November election. (To explain the problems the AAD experienced in communicating with the governor’s campaign staff, members should read the article in the February 26, 2010 Des Moines Register about several recent campaign staff changes.) Mary’s committee was commended for their time and effort to try to organize a winter event. Chairman Tucker praised Mary for her leadership and thanked her for the countless hours she spent in an effort to make the gala happen.

Arvid Oliver reported on the Iowa Caucus held January 23 at Ankeny High School. It was generally agreed that the Caucus was not well attended. Kelly Sargent reported that two precincts were combined in her meeting. Charles Wright reported that his precinct met the minimum number present for a meeting to proceed. It was reported that owing to an Ankeny High School government teacher’s assignment, the precinct meeting led by Vern Naffier had a classroom full of serious students who gave his presentation rapt attention. It was expressed that we should work for a better turnout at a caucus in a non-presidential election year.

With regard to thoughts about the upcoming June primary election, both Chairman Tucker and Arvid Oliver expressed the support of the AAD to our visitor from the Iowa Democratic Party, Jeff Perry, and asked him how our organization may be of help.

Gary Schmidt asked permission to postpone his report on bulk mailing until our next meeting.

The matter of the AAD dropping its membership in the Ankeny Chamber of Commerce was revisited. Chairman Tucker offered to pay our annual membership dues if we would reconsider renewing our membership which expired in October. Charles Wright read a paragraph from the previous month’s meeting which stated (quote) “Mary Oliver made a motion that we drop our membership and this was seconded by Vern Naffier. The vote to drop membership was unanimous.” Charles Wright restated that the Chamber of Commerce is no friend of the Democratic Party. Chairman Tucker said that he understood this was a philosophical objection. Mary repeated that she felt our membership shouldn’t be renewed. The matter was dropped.

Chairman Tucker offered the suggestion that the AAD might wish to explore an application for a 501c3. This prompted a discussion and several questions. Chairman Tucker recommended the Secretary of State’s website to those who wanted clarification. No motion to proceed on the suggestion was made at this time.

Kelly Sargent addressed the meeting about a study bill which has just passed out of the state senate’s judiciary committee with unanimous vote but which will not likely go to a vote in the full senate until there is a show of support from the house. Kelly said that this is legislation of critical importance to save the lives of women who are victims of domestic abuse. She wishes to encourage our members to call or write leaders in the state legislature and urge their attention to this issue. Members are urged to learn about Kelly’s leadership with a group called “Helen’s Pajama Party” which provides assistance to women who are victims of domestic violence.

The meeting was adjourned.

Charles M. Wright

Secretary

ANKENY AREA DEMOCRATS

Minutes of Tuesday, January 19, 2010 Meeting

The monthly meeting of the AAD at Dahl’s community room was called to order by Chairman RobTucker at 7 p.m. The Minutes for the December meeting were distributed by Secretary Wright and a Treasurer’s report was distributed by Treasurer Binder. Arvid Oliver moved that the secretary’s report be accepted. His motion was seconded by Lee Thielmann and followed with a unanimous vote of approval. Gary Schmidt then moved that the treasurer’s report be accepted. His motion was seconded by John Olson with a unanimous vote of approval.

As a point of clarification,Treasurer Binder reminded us that our organization is a State PAC. As a State PAC we cannot contribute to or take part directly in elections for national office -- congressional, senate or presidential campaigns.

Mary Oliver was asked for a report on the progress of her committee’s planning for the Winter Dinner-Fund Raiser. She distributed copies of her report. The event will be held at the Ankeny Country Club. The Country Club’s manager said that if we wanted the event to be held on a Saturday in February, only February 27 was open. Mary learned that the governor was unavailable that day but could be available any Saturday evening in March. Mary will now try to schedule the event in March. It was recommended that she try to avoid scheduling it around the week of Spring Break. Mary discussed the following items: (1) presenters; (2) room rental, food costs and arrangments;(3) entertainment and (4) promotion.

Here is what is known to date: Mary announced that rental of the facility will be paid for by a friend of the organization. Tamyra Harrison, Executive Director of the Polk County Democratic Party, will suggest recommendations of possible Ankeny area donors for sponsorships. The dinner will be a buffet. There was a discussion about the price of tickets for the event and some guidelines were suggested. The final decision will depend on the price of the meal. The committee was urged to keep the price for a ticket within a range that will attract a large attendance. Mary is working with the Country Club’s manager on a menu for the buffet. An invitation cannot be extended to possible entertainers until we have a date for our event but Mary was authorized a ceiling amount for contracting entertainment. As soon as a date for our Winter Dinner-Fund Raiser can be set, e-mails with particulars will be sent to all AAD members and those without e-mail addresses will be sent letters by post. Gary Schmidt was asked to help us get all the free press we can get.

Arvid Oliver was then asked for an update on contracting billboard space from Clear Channel for election time. Arvid reviewed the history of his effort in dealing with Clear Channel and his most recent communication to clarify a contract with them. He said he has had no response from them since his last report to us. Charles Wright repeated his earlier opinion that committing to such an expense without a candidate in mind seemed reckless. Gary Schmidt made a motion that we drop the plan to reserve the billboard. David Binder seconded the motion. Asked if the organization had already committed to Clear Channel and would be responsible for any cost, Arvid said no, that no contract had been signed. On the vote to drop plans to reserve the billboard, their was a single nay vote.

A discussion on outreach and ideas of ways we might use our funds for outreach and for contact followed. There was a question about the effectiveness of our AAD website. Chairman Tucker estimated that the website received around 1,000 hits a year. Few in attendance said that they had looked at our website. One person said that he had but that it appeared outdated and neglected. It was suggested that we investigate efforts to “make it look better.”

Gary Schmidt offered the suggestion that the AAD purchase a permit for bulk mailings. He said that such permits are particularly useful at election time. There were a number of questions about how and for what purpose a permit may be used. Gary agreed to check with the post office and report back to us with the guidelines and, if possible, a published statement from the post office of rules governing the use of the permit.

Next followed action on a recommendation to drop our membership in the Ankeny Area Chamber of Commerce. Comments were made about the National Chamber of Commerce’s opposition to nearly every plank of the Democratic Party’s platform and their financing of current prominent t.v. ads opposing health care reform legislation. David Binder stated that payment of our $140 membership fee to the chamber was due this past October and had not been paid. Mary Oliver made a motion that we drop our membership and this was seconded by Vern Naffier. The vote to drop membership was unanimous.

We were reminded that the Iowa Democratic Party caucuses would be this coming Saturday, January 23, 1 p.m. at the Ankeny High School.

Arvid Oliver said that it is not too early to start planning for Summerfest and now is the time to begin to begin thinking about items for the auction at our barbecue. Use your contacts to request an autographed book or other item from a prominent, elected Democratic politician or celebrity.

Our next meeting will be Tuesday, February 23 at the Dahl’s community room.

The meeting was adjourned.

Charles M. Wright

Secretary

ANKENY AREA DEMOCRATS
Minutes of Tuesday, December 15, 2009 Meeting

The monthly meeting of the AAD at Dahl’s community room was called to order by Co-Chairman Don Miller at 7 p.m. Don distributed copies of the Agenda for the meeting. Treasurer David Binder noted that a quorum was not present and that the meeting could therefore only be informational. He moved that the gathering be called the “Committee as a Whole” for purposes of discussing business, noting that no business can be approved without a quorum present. (AAD bylaws state that ten members compose a quorum.)

Copies of the Minutes for the November 18 meeting were distributed by the secretary and were reviewed without a vote of approval. Copies of the treasurer’s report were distributed by the treasurer and were reviewed without a vote of approval.

Don asked Mary Oliver to report on progress with plans for our Winter Dinner-Fund Raiser. She said that she had not received any responses to the invitations she had sent to special guests until today when Jessie Harris who is running Governor Culver’s re-election campaign called. Harris said that there was to be a staff meeting on Thursday evening of this week and that he would call her on Friday with a response to our invitation. Mary again mentioned some of the possible venues being reviewed for the event. She said that our membership will be asked for donations and that sponsorships will be solicited to cover many of the expenses. It was stated that profits from this event should go to the AAD but attendees could use this opportunity to make pledges or donations to the governor’s re-election campaign.

Don then asked Arvid Oliver for a report on the billboard rental. Arvid said that arranging to lease the billboard for the 2010 election cycle has been very slow. He contacted Clear Channel on November 19 and received a contract from them on December 9. He reported that they are not prompt in returning phone calls and seem slow to act. In addition, the contract that they sent contains terms and conditions that seem contradictory on the face and does not address our needs and concerns. An example is that although there is a charge for creating and posting the message we ask for, the terms of the contract direct that we will create and deliver to them the materials to be posted. The contract does not contain language that permits us to change the message at a time relevant to the campaign period. Arvid had a calendar that showed the date that the lease arrangement would start as proposed in the contract he had received and demonstrated how the time period played out. One of the terms and conditions of the contract must give AAD the right to change the message on the day after the election without additional charge. He was directed to try to determine if Clear Channel would agree to the following terms and conditions in writing as a part of the contract:

(1) The date the first message would be posted on the billboard; (2) the date the message would be changed (presumably this would be on November 3 -- the day after the 2010 election); (3) the last date upon which the message would appear; and (4) all production and posting costs are included in the price we have quoted and there would be no additional costs.

If these terms and conditions can be agreed upon as a part of the written contract, Arvid will report back to the board and a determination will then be made as to whether to proceed to lease the billboard. If these conditions cannot be agreed to, he will take no further action.

Asked about the response to the AAD’s request for pledges for the billboard rental, Arvid said that a number of members had promised to support the project and the total of these pledges was significant.

The following dates for AAD meetings have been set for the year 2010: January 19; February 23; March 30; April 27; June 1; July 6; August 24; September 28; October 26; November 30; and December 21. All scheduled meetings will be held in the community room at Dahl’s. Due to unavailability of the community room for many evenings in May, a meeting date and place for that month has not yet been scheduled.

The meeting was adjourned.

Charles M. Wright
Secretary

ANKENY AREA DEMOCRATS
Minutes of Wednesday, November 18, 2009 Meeting

The meeting of the AAD at the Dahl’s community room was called to order by Chairman Rob Tucker
at 7 p.m. Copies of the minutes for the October 20th meeting were reviewed. Secretary Wright corrected a name that appeared in his report (changed Nelson to Norman). Arvid Oliver then moved that the minutes be approved. This was seconded by Mary Oliver and followed by a unanimous vote of approval.

Treasurer David Binder presented two reports: the report for the October 20 meeting from which he was absent as well as his report for the November 18 meeting. After review, Arvid Oliver moved that both reports be accepted. This was seconded by John Olson and followed by a unanimous vote of approval.

Chairman Tucker next asked Mary Oliver for a report on progress being made with plans for the Winter Dinner-Fund Raiser. Mary said the plan is for a sit-down dinner. The date and time are dependent on the schedules of special guests we have invited to the event. The office of Governor Culver has been contacted and we are waiting for a response. There are currently three Democratic candidates announced for the primary election to determine who will oppose incumbent Senator Chuck Grassley for his senate seat: Roxanne Conlin, Tom Fiegen and Bob Krause. It was agreed that the AAD would not, as an organization, endorse a candidate in the primary. Chairman Tucker said all three primary candidates should be invited to the Winter Dinner and be introduced but that this should not be an evening for a public debate by the candidates. In answer to a question about a venue for the event, Mary reported that we have a list of possible venues detailing the offerings of each.

There followed a discussion of supporting a candidate for our House seat in the Iowa Legislature. It had been decided that no search would begin without first asking our past candidate Matt Pfaltzgraf if he wanted to run again. Matt was asked and he declined. Arvid Oliver repeated that we have enlisted the aid of Merle Johnson and Ben Norman for recommendations and that he would now return to them for their ideas. Chairman Tucker suggested that monies raised by the AAD should go into our general fund and that if there are to be specific projects or contributions to a campaign, they should be separately discussed and voted upon. David Binder offered such a motion. It was seconded by Mary Oliver and approved by unanimous consent.

David Binder asked if any consideration had been given to leasing billboard space as has done in the past. A discussion followed regarding its desirability and effectiveness. Several people expressed the opinion that it was a significant and prominent promotion for a candidate and it also provides promotion and awareness of our organization. It was decided that we should make arrangements to lease the billboard and that steps be taken to find out if the space was available. David Binder made a motion that we give consent for Arvid to immediately contact Clear Channel on our behalf. Arvid explained that from previous leasing of this space we have learned that the lease periods are for predetermined four-week periods. In other words, Clear Channel, owner of the space, has predetermined on a calendar year basis the beginning date and the end date of each four-week period. The problem for us is that the election date for the year 2010 does not fit neatly into the scheduled availability of the billboard and that what we did during the last election was to lease the space for the eight-week period surrounding the election date. This would assure continuous use of the space prior to the election and provide some time after the election to be used exclusively to promote the AAD. It was decided that we should proceed with plans to rent the billboard, providing the fee does not exceed $3,000, agreeing with Arvid that after dealing with Clear Channel, he would seek feedback and approval from the AAD officers before signing any contract. The motion was seconded by John Olson and approval was voted for the proposal.

Chairman Tucker reminded us that tickets are available for the annual Jefferson-Jackson Day Dinner and that Vice-President Biden will be the speak for this event. He added that he would reserve a table for members of our organization.

Our next meeting will be Tuesday, December 15 at 7 p.m. in the Dahl’s Community Room.

The meeting was adjourned.

Charles M. Wright
Secretary

ANKENY AREA DEMOCRATS

Minutes of Tuesday, October 20, 2009 Meeting

The meeting of the AAD at the Dahls Community Room was called to order by Chairman Rob Tucker at 7 p.m. with a larger number than usual in attendance. Copies of the minutes of the previous meeting were circulated. Peter Hermann made a motion that the minutes be approved. This was seconded by Lee Thielmann, followed by a unanimous vote of approval. Owing to the absence of Treasurer David Binder, there was no treasury report. Chairman Tucker waived Binder's report until the next meeting. In response to an inquiry about the balance in our treasury, Tucker referred to the previous month's report.

A guest of Gary Schmidt, Tom Fiegen, one of two currently announced Democratic candidates who intend to oppose Chuck Grassley for his seat in the United States Senate in 2010, was introduced. Mr. Fiegen, a self-identified Progressive Democrat, is a resident of Clarence, Iowa; the eldest of eleven children; father of four grown children; a graduate of the University of Iowa with J.D. of Law and an M.A. in Economics; adjunct economics professor; bankruptcy attorney for 21 years for family farmers and small businesses and a former Iowa state senator for District 20 (Cedar, Clinton, Jones and Scott Counties). Mr. Fiegen's presentation and appeal for support was warmly received. Before closing, he answered a number of excellent questions from several AAD members.

Next followed a discussion of the various aspects of next fall's election and plans the AAD should be making. Arvid Oliver said that he had talked with Ankeny's former mayor Merle Johnson and former Superintendent of Schools Ben Nelson and said that Merle is willing to meet with us soon and offer some guidance and direction.

Mary Oliver, Chair of the Committee for the Winter Dinner and Fundraiser reported that the committee has added a couple of volunteers and is active. Before a date and venue can be determined for the event we must first obtain the acceptance of a guest speaker. She said that contacts are being made. She added that it is anticipated that the event will be held sometime in late January to mid February.

Ray Blase announced that a fundraiser for Polk County Attorney John Sarcone will be held Tuesday, November 17 from 5 until 7 p.m. at the A. H. Golf Course on County Line Road in Des Moines. Tickets are $20 per person; $35 per couple. See or call Ray to order tickets. His number is 963-0265.

Chairman Tucker said that he and Arvid Oliver had tickets available for the Polk County Democratic Party's Fall Dinner at the Iowa State Fairgrounds on Saturday evening, October 25. Arvid announced that the speaker for this event would be Congressman John Salazar of Colorado, brother of former Colorado Senator Ken Salazar who resigned his senate seat to accept President Obama's appointment to the cabint post of Secretary of the Interior.

On the subject of a membership drive for the AAD, Chairman Tucker said that there was a need for outreach to both attract more members and to increase participation. Mary Oliver suggested that we need a plan for success and that publishing and distributing a calendar of our meeting dates and times and a schedule of events should be an important aspect of such a plan. Tucker suggested that events such as this evening's presentation by senate candidate Tom Fiegen should be planned and promoted to attract attendance at our meetings. He said we need to offer reasons for people to turn out for our meetings. Suggested ideas included candidate debates and a "get out the vote" event in late October 2010. Chairman Tucker then announced that he was appointing a committee for which he was willing to serve as chair. He asked Mary Oliver and Vern Naffier to serve on this committee. They accepted. Others of our membership interested in serving on this committee should contact Rob.

The next two AAD meetings will be Wednesday, November 18 and Tuesday, December 15. Please note the November meeting is NOT on the third Tuesday of the month as usual. The November meeting has been changed so that it does not conflict with the fundraising event for County Attorney Sarcone.

Gary Schmidt offered the motion to adjour our meeting.

Charles M. Wright,

Secretary

ANKENY AREA DEMOCRATS

Minutes of Tuesday, September 22, 2009 Meeting

The meeting of the AAD at the Dahls Community Room was called to order by Co-Chairman Don Miller at 7 p.m. Minutes of the August 25 meeting were circulated and David Binder made a motion for their approval. The motion was seconded by Peter Hermann and received a unanimous vote of approval. Treasurer David Binder's report was presented. Mary Oliver inquired if David had received and paid the bill for the publication of the newspaper ad promoting the Education Forum at the Neveln Center. David said that he had not yet received the bill but noted that the organization had already approved the expenditure and that the bill will be paid when it is received. Jim Wettestad then made a motion that the treasurer's report be accepted. Mary Oliver seconded the motion and it received unanimous approval.

Mary Oliver presented a brief report on the September 2nd Forum on Education saying that she heard several compliments and comments of approval from those who attended and even received a telephone call from an individual from outside our community who praised the AAD for sponsoring the forum. Charles Wright commented that considering the number of schools and the number of educators in our city, he was disappointed that so few professionals were in attendance. It was noted once again that we must find ways to increase awareness of our special events and ways to promote them.

Gary Schmidt introduced Jake Friedrichsen who is employed by the Iowa Democratic Party as Field Director for the Iowa House. An important part of Jake's job is to keep and expand the Democratic majority in the Iowa House. He works closely with the current Speaker of the House. He reminds the AAD that this is candidate recruitment season and time to begin searching for strong candidates. He said that the party looks for candidates with strong ties to their community who are willing to invest time to work, attend meetings, raise money and knock on doors. He added that 95% of new candidates in the state should be identified and recruited by late February. The House Truman Fund assists the election and reelection of House Democrats. Jake answered questions at the end of his presentation. He was thanked for his visit and his presentation was applauded.

A discussion of the Winter Dinner -- an AAD fundraiser -- followed. Mary Oliver had agreed at our last meeting to serve as the chairperson of the group planning this event. She said that Kelly Sargent and Gary Netolicky have been added to the committee which includes Patricia Cooke, Lee Thielmann, Arvid and Mary Oliver and Charles Wright. Others are welcome to join this committee. The first meeting of this planning committee will be Saturday morning, September 26 -- 9 a.m. -- at the residence of Arvid and Mary Oliver.

The meeting was adjourned.

Charles Wright

Secretary

ANKENY AREA DEMOCRATS

Minutes of Tuesday, August 25, 2009 Meeting

The meeting of the AAD at the Dahls Community Room was called to order by Chairman Rob Tucker at 7 p.m. and proceeded without a published agenda. Arvid Oliver made a motion that the Minutes of the July 21st meeting be approved. This was seconded by Lee Thielmann and the motion received unanimous approval. Treasurer David Binder presented his report. Mary Oliver made a motion that his report be accepted. This was seconded by Peter Hermann and the motion received unanimous approval.

Mary Oliver gave a report on plans for the September 2nd forum at the Neveln Center entitled: "A Discussion About World Class Schools." She announced that the speakers for the event will be Linda Lantor Fandel, Des Moines Editorial Page Editor and author of the Des Moines Register series on World Class Schools; Assistant Polk County Attorney, Cory McClure, who will discuss the relationship between lack of education and involvement in criminal activity; and Matthew Wendt, Superintendent of the Ankeny Public School System who will discuss efforts toward excellence in Ankeny's schools. Mary stressed that this is not to be a forum on political issues but an educational forum. Asked if there will be an opportunity for Q&A, she replied affirmatively. She said that the poster promoting the event has been e-mailed to AAD members and has also been mailed to the Ankeny Ministerial Assocation; Ankeny school board members and school board candidates and the Ankeny Chamber of Commerce. It will also be posted on the Polk County Democratic Party's website. A press release about the event will be sent to the Des Moines Register. Mary requested permission to purchase an ad promoting the event in the Ankeny Press-Citizen section of the Des Moines Register. She said the ad would cost $360. David Binder inquired if it were known if such an expenditure significantly increased attendance at AAD events. Chairman Tucker said yes, by as much as 15%. He then made a motion to approve the expenditure. This was seconded by Lee Thielmann and the motion received unanimous approval. Mary will see to placing the ad in the newspaper. Charles Wright inquired if drinks and light refreshments should be offered at the event and Mary said that this would be appropriate. Our membership may be called upon to donate refreshments.

On the subject of an AAD Winter Dinner, Chairman Tucker said apologetically that his schedule this year did not permit time for him to plan and organize such an event but that he would support anybody who was willing to assume leadership of this project. He added that he feels the organization needs to be more visible in the community than just at the time of Summerfest and the Winter Dinner event would help provide visibility. He said that even if this begins as a small event, it could grow over time to become a major success and a popular party attraction in the area. Mary Oliver then said that she will be willing to accept leadership in planning the event if there are volunteers who will assist her. Pat Cook, Lee Thielmann, Arvid Oliver and Charles Wright all volunteered to work with Mary. Chairman Tucker said that a theme, a keynote speaker and entertainment should all be part of our planning. David Binder said that the organization needs two and possibly three such fundraising events each year to enable us to support our candidates.

A discussion by Chairman Tucker and Treasurer Binder of an expenditure for new accounting software for the organization was deferred for a future meeting.

Pat Cahill, candidate for the Ankeny School Board, reminded us of the upcoming bond referendum and the school board candidate forum and offered to answer any questions we might have. She encouraged our interest and urged us to vote in the school board election on September 8.

Lee Thielmann invited the AAD membership to his retirement celebration at Union Labor Park on September 25th from 3:30 until 8 p.m. and said that there will be plenty of food and drinks for all. Lee is retiring after more than 30 years at his job. We congratulate Lee and thank him for his loyalty and work for the Democratic Party over a period of many years. Contact Lee at leeth@mchsi.com if you would like to attend his party and need directions to the event.

Remember, the AAD meets the third Tuesday of the month. Our next two meetings will be September 22 and October 20.

We adjourned on a motion by Mary Oliver.

Charles Wright

Secretary

ANKENY AREA DEMOCRATS

Minutes of Tuesday, July 21, 2009 Meeting

The meeting of the AAD at the Dahls Community Room was called to order by Co-chairman Don Miller at 7 p.m. After a reading of the Minutes of the June 16th meeting, Gary Schmidt moved their acceptance, seconded by John Scarpino followed by a unanimous vote of approval. John then made a motion for the acceptance of Treasurer David Binder's report, seconded by Don Miller and followed by a unanimous vote of approval.

Gary Schmidt introduced Pat Cahill, a candidate for the Ankeny School Board. She spoke briefly and offered to answer questions. Pat announced that a forum featuring candidates for the Ankeny School Board will be held August 27 from 7:00 until 8:30 p.m. at Northview Middle School.

No formal report was given on the AAD's participation in Ankeny's Summerfest but several people praised the involvement of our members who assisted with our parade entry, the barbecue and the auction. Our thanks to all who contributed in any way. Our organization realized a small profit from the event. John Olsen said he felt that the flyers handed out to spectators along the parade route were ineffective. David Binder suggested that perhaps the best way to attract more Democrats to our barbecue would be a direct mailing to the registered Democrats within our community. Don Miller said that the cost for mass mailing has been considered prohibitive in the past. David Binder said he felt the AAD signs directing people to our barbecue were easily overlooked. He asked if the size of the signs complied with the city's ordinance regulating specifications. There was no reply. David then reiterated his idea from last month's meeting that a notebook of recommendations, "lessons learned" and suggestions be kept for planning future events.

A report on plans for the September 2nd forum on education issues was postponed due to the absence of its organizer, Mary Oliver.

With regard to planning for an AAD winter dinner, it was stated that no date has been set for the event. It was said that perhaps we could expect a report at our next meeting.

Several members mentioned that we need to be thinking ahead and identifying possible viable candidates for the Iowa House and Senate races. Jay Friedrichsen, House Field Director for the Iowa Democratic Party, has been asked to speak on the subject at a future meeting.

Future meetings of the AAD are scheduled for Tuesday, August 25; Tuesday, September 22 and Tuesday, October 20.

The meeting was adjourned.

Charles M. Wright, Secretary

ANKENY AREA DEMOCRATS

MINUTES

Wednesday, May 19, 2009

Chairman Rob Tucker called the meeting to order at 7 p.m. Minutes of last month's meeting were approved with one correction: We have not yet made an entry in the Saturday, July 11 Summerfest parade. According to the Chamber of Commerce office, applications for entries can be made online this year beginning June 1.

Barb Sorlie, acting treasurer, presented reports for both April and May. These were approved without discussion.

Mary Oliver presented a report on plans for our Pot Luck at the Neveln Center on Sunday May 31, from 5 until 7 p.m. Mary created a poster that has been e-mailed or otherwise mailed to our membership. She has been authorized to purchase an ad promoting the event in the Press-Citizen. Mary announced that Iowa House Majority Leader Kevin McCarthy has accepted an invitation to speak at the gathering. He will talk about the past legislative session, possible issues facing the legislature next year and plans for spending the stimulus funds allocated to Iowa.

Rob Tucker then discussed plans for this year's Summerfest. Our barbecue will begin at 12:30. Ray Blase has agreed to be our chief cook again this year. Rob Tucker will furnish a barbecued pork. Hot dogs, hamburgers and watermelon will be served. Members are asked to donate salads, desserts or other picnic items for the meal. We will also need about five good items -- something special -- for an auction at our barbecue. Please be creative and come up with some great ideas. Rob Tucker appointed Arvid Oliver to design a colorful, eye-catching "cowboy card" (brochure-size, two-sided card) advertising our barbecue and promoting the AAD that can be handed out along the Summerfest parade route. Arvid will consult with Carter Printing for this job. It was recommended that 1,000 of these cards be printed. After this is done, plans need to be firmed for permanent, laminated signs for our annual Summerfest barbecue. We still need to find a trailer and truck for the parade entry. An instrumental ensemble (small band) is needed for our parade entry. Around $400 is required to hire musicians for this popular parade entry. Arvid Oliver will contact Kelly Sargent about hiring musicians.

The organization is in need of a treasurer. Barb Sorlie is continuing to serve our organization in this capacity for a short time and will even do the July report. She is willing to instruct and work with somebody who will assume this important leadership role. The nominating committee will meet again this week and make some contacts.

Regarding ideas for the future, Mary Oliver recommended an event for the fall before the school board election pertaining to education issues in the community and state. She noted that "world class schools" is one of the major goals of the Obama administration. She suggested that a leader in education could be invited to speak and possibly lead a discussion. Ideas for such an event will be discussed at future meetings.

Our next meeting will be Wednesday, June 16 at 7 p.m.

A meeting to adjourn was made by Gary Schmidt.

Charles Wright

Secretary

ANKENY AREA DEMOCRATS

MINUTES

Wednesday, April 21, 2009

The meeting of the AAD in the community room at Dahls was called to order by Rob Tucker at 7 p.m. Those in attendance introduced themselves. Minutes of the previous meeting were approved.

Treasurer Dan Rothman announced that he would be unable to continue in his newly elected office due to the increased work load of his position with Polk County. After a brief discussion, our past treasurer, Barb Sorlie, agreed to assume the responsibilities of the job until a new treasurer can be elected. Formal presentation of a current treasury report was waived until Barb and Dan could review figures together. (This report was completed and published by Barb the following day and will be presented by her at the May meeting.)

Rob Tucker proposed making Face Book an offering to AAD members. Our website would continue but members will also be offered the option of Face Book. Matt Pfaltzgraf explained Face Book and answered questions about it. He explained that the program is both free and accessible and volunteered to help start it for our organization. A motion to begin Face Book for the AAD was moved, seconded and approved.

Under the title of "Activity Suggestions," Matt Pfaltzgraf presented a brief, comprehensive report he had published on the subject of Fundraising. He was commended for this excellent report which will serve as a guide for future planning.

On the subject of Summerfest '09, Rob Tucker announced that a shelter for our annual barbecue has been reserved and our parade entry has been made. We are in need of a trailer for our parade entry and we will need dontions (food items) for the barbecue. Telephone calls will be made to our members to solicit these food offerings. Items for an auction at the barbecue are also needed. Printed brochures to be handed out along the parade route announcing our barbecue and promoting the organization, and some "permanent" signs which can be used for the event every year are needed.

The possibility for an "end of the legislative session potluck" was suggested by Mary Oliver. This social event could feature a program dealing with a discussion of one or two issues that most probably will be faced by the Iowa State legislature next year. Mary volunteered to form a committee and begin planning for the event. She recommended Sunday evening, May 31 at 4 p.m. for the social. Details are pending.

Future meetings of the AAD are scheduled for May 19 and June 16. Mark these dates on your calendar. Our meetings are the third Tuesday of the month unless otherwise scheduled. We would like to see increased attendance at our monthly meetings. It has been noted, "This is a great time to be a Democrat!" Please support us whenever you can. Your input and participation is important to our successes.

The meeting was adjourned without motion.

Charles Wright

Secretary

ANKENY AREA DEMOCRATS MINUTES WEDNESDAY, MARCH 25, 2009

The meeting of the AAD in the community room at Dahls was called to order by Rob Tucker, Co-chairperson, at 7 p.m.

The minutes of the meeting on February 17 were approved after a recommendation by Rob Tucker for correcting a misquote.

Treasurer Barb Sorlie read her report and announced that the campaign fund account was now closed and the balance in this account had been transfered to the general account. Arvid Oliver made the motion to accept Barb's report. It was seconded by Don Miller.

There was a brief discussion of the report of the nominating committee. Those in attendance were reminded that they could still make nominations before the vote. No nominations were made. Mary Oliver made the recommendation that the slate of officers named by the committee be elected by a vote of acclamation. There was no objection and the following officers were elected for a two-year term: Rob Tucker and Don Miller, co-chairs; Dan Rothman, treasurer; and Charles Wright, secretary.

A discussion of the need for new fundraising ideas followed. Rob Tucker noted that our most successful endeavor, one shared with the Polk County organization, was a winter event, the Inauguration Celebration, for which we shared the proceeds equally.

Another annual event which has been profitable for us is our summer garage sale. Rob Tucker asked that we all consider new ideas for fund raising and bring a list of our ideas to future meetings. Rob added that in comparison with the efforts of other organizations he knew, the Ankeny Area Democrats were doing nicely with fund raising, but we can improve.

A potluck that was tentatively planned for April 25 has been postponed on a motion by Don Miller, seconded by Dan Rothman. It was felt that there was not enough time to adequately prepare for this event. There is a need to reach out to our precinct chairs and enlist the help of other Democrats to help us make this successful. We would like a well-attended event where Democrats can socialize and network. Matt Pfaltzgraf offered the idea that the way to get members active within the organization was to recruit them for a specific need, job or purpose; things they can do to help the organization grow and become more visible in the community. He suggested building a calendar of events for the year, then plugging people into these events with specific tasks. He also said that we could see more success with fund raising if we tell people the needs, the target for our funds. People are more willing to make a donation when

they know where their money is going and what it will do. Arvid Oliver asked Matt to make a list of his ideas to share with us at future meetings.

Dan Rothman said he would like us to find ways to get the name Ankeny Area Democrats "out there." We need to be more visible in the community.

Rob suggested that more Democrats should try to attend the forums held in our community. He reminded us that there will be a legislative forum at the Neve'ln Center on Saturday, April 4 at 9:00. These forums are generally well-attended by the Republicans and the Democrats need to be represented.

Arvid Oliver said we need to start thinking now, not later, about candidates for the next election. Matt urged the organization to devise a formula for how to divide any money collected for our candidates; one that is planned and understood well in advance of an election so that misunderstandings can be avoided. Rob Tucker called this idea "a disbursement protocol."

Our next meeting will be 7 p.m. on April 21 at Dahls. Meetings are generally the third Tuesday of each month unless a need for a change is announced. The meeting in May will be May 19 and the meeting in June will be June 16. We would like to urge those of you reading this report to attend our meetings. We want to hear your ideas and we need your support.

The meeting was adjourned without a motion.

Charles Wright, Secratary

ANKENY AREA DEMOCRATS

MINUTES

TUESDAY, FEBRUARY 17, 2009

The meeting was called to order by Rob Tucker, Co-chairperson.

The treasurer’s report was accepted as submitted by Barb Sorlie, Treasurer. It was decided to close out the campaign fund and transfer the remaining funds to the general account.

Minutes of the last meeting were approved.

Rob tucker reported on the very successful Inauguration Celebration. It is his thought that this celebration marked what a seminal event of his life time. It was a fun filled evening. It was great to get together and mark this occurrence. All of the tickets had been sold, there was great enthusiasm, it was just fun. There was a band, dancing, and an original song about the event, written and sung by a young lady with a great voice. There was a hula dancer whose graceful performance was on of the high lights of the evening. This was followed by Bruce Hunter and Tom Henderson jointly paying off on a promise to perform hula dance if all tickets to the event were sold. It was noted that a good share of the reason the event was such a great success was due to the efforts of Tamyra Harrison, Executive Secretary of Polk county Democrats. A great thanks was expressed to Tamyra and the Events Committee.

On motion duly made and seconded the Treasurer was authorized to repay a loan from Vern Naffier.

Charles Wright reported on behalf of the Nominating Committee. He announced that at the March meeting there would be an election of officers as required by the Bylaws and that the Committee would submit the nominations of Rob Tucker for Chairman, Don Miller, Vice Chairman, Dan Rothman for Treasurer and Charles Wright for Secretary. It was made clear that the meeting would be open to other nominations.

There was a suggestion made that we hold a purely social event that would familiarize others with our organization and give Democrats the opportunity to net work with one another. It was noted that when we have held pot luck gatherings in the past they have been well attended and perhaps that is a vehicle we might use again. It was proposed that the Precinct Chairs and chairs from the various campaign efforts be identified and that they be invited to attend. Mary Oliver was asked to secure the Neveln Center for the date of April 25^th as the proposed date for the event.

Charles Wright noted that one of the ways to familiarize others with Ankeny Area Democrats was to bring a friend to one of our meetings.

Next there was a discussion regarding participation in the up coming Summerfest. The Shelter that we have used to the past two years has been reserved. In considering changes that might be made one idea was finding an indoor facility where post parade activities could be held. This would be a somewhat more upscale event than in previous years and would prevent disruption if the weather was bad. We could sell advanced tickets to the event and obtain sponsors. This would provide the opportunity for a more elaborate program. Some at the meeting favored keeping the out door event. No decision was made. Additional Summerfest plans will be developed and discussed at future meetings.

Rob will take care of getting us signed up for the parade.

There was a question regarding the PAC designation held by AAD and whether that designation should be changed or enlarged. Vern Naffier and Rob Tucker will check on the designation and determine how changing or enlarging the designation would effect future efforts to support candidates for various offices.

Rob reported that there have been 3500 hits on our web site and that the web site is updated and will continue to be updated to include up coming events and meetings.

Rob said that he felt that standardizing the date of our monthly meeting would aid people in scheduling there attendance. In the past the date and day has changed form month to month and this is somewhat confusing. The March meeting will be held on Wednesday the 25^th and all subsequent meetings for the foreseeable future will be held on the 3^rd Tuesday of each month. The April meeting will be Tuesday the 21^st.

The meeting was adjourned.

ANKENY AREA DEMOCRATS

MINUTES

WEDNESDAY, JANUARY 14, 2009

The meeting was called to order by Rob Tucker, Co-chairperson.

The treasurer’s report was accepted as submitted by Barb Sorlie, Treasurer.

Minutes of the last meeting were approved.

Rob Tucker reported on the preparations for the Inauguration Celebration. The Celebration which will be sponsored jointly by Ankeny Area Democrats and Polk County Democrats will be held Friday^, January 30^th. The event will take place in the Historical Building located on Grand Avenue in Des Moines. There will be a social hour starting at 6:00 PM followed by dinner at 7:00. The diner will be catered by Baratta’s. After dinner there will be a program featuring speakers and entertainment. There will be live music during the evening including for dancing.

Financing for the event was discussed and a complete cost breakdown was provided. On motion duly made and second the membership voted to approve the spending the money and incurring the cost of the event.

Gary Schmidt reported for the Nominating Committee on what the progress made fro selecting Officers as provided by the Bylaws.

It was announced that the next meeting should be held On Tuesday February 17^th.

The meeting was adjourned

ANKENY AREA DEMOCRATS

MINUTES

THURSDAY, DECEMBER 4, 2008

The meeting was called to order by Rob Tucker, Co-chairperson.

The treasurer’s report was accepted as submitted by Barb Sorlie, Treasurer.

Minutes of the last meeting were approved.

The meeting started with a discussion of the billboard space that was purchased by the organization for the election.

There was a question as to whether we had a message on the billboard for the full amount of time that we paid for. It was explained that we purchased a total of eight weeks. We had the right to have an original message and one changed of message during the 8 week period. The change could take place anytime, at or choosing, during the 8 week period. We elected to have the original message through the election and a change of message after the election. Because of the shorter period of time for the second message that message was not up for as long a period of time as the original message.

The question was then raised about the effectiveness of having rented the space and if this was a good use of our money and whether we should consider doing this again in the future. Although John Scarpino was not present it was reported that his comments were very favorable, that he had enough favorable comment about the billboard that he tried to acquire an addition space. However, none was available.

Rob Tucker proposed that we plan an Inauguration Celebration. The consensus was that this was a great idea and should be pursued and developed. It was pointed out that there were a number of people planning to make the journey to Washington, D.C. to take part in the celebration there. Because of the involvement of the number of people it was decided that our celebration should take place at a later date. Rob Tucker said that he had discussed a joint celebration event between Ankeny Area Democrats and Polk County democrats with Tamyra Harrison. She had proposed that the event take place sometime around the 30^th or 31^st. Although a site for the event had not been selected it was thought that the Steel Workers Hall on 2^nd Ave. might be a large enough facility. The proposal was that we have a sit down dinner as a part of the program and whatever facility was chosen it would need to be large enough to accommodate a dinner. The issue of splitting the costs and the proceeds would have to be worked out. It was pointed out that any expenditure over $250 would have to be approved by the membership. The problem was that plans had to be made an a commitment would have to be made regarding paying for the event. The membership authorized Rob Tucker to make whatever financial commitment that was necessary to set up the event up to and including the balance of funds on hand . Rob Tucker, Mary Oliver and Gary Schmidt were appointed as a committee to finalize plans for the event.

Vern Naffier announced that there was a pre-inauguration ceremony planned to take place at the State Historical Building at 7:00 p.m. on January 19.

It was pointed out that the Constitution and Bylaws require that an election of officers take place in March of odd number years. The Constitution and Bylaws further require that a nominating committee be established. The committee is to be comprised of three members. One member is to be selected by the membership as a whole. One member is to be chosen by the Chairperson and one member is to be selected by the Board. Gary Schmidt was chosen by the membership. *

ANKENY AREA DEMOCRATS

MINUTES

THURSDAY, OCTOBER 16, 2008

Next Meeting: Thursday, December 4, at Dahl’s, at 7:00 PM.

The meeting was called to order by Rob Tucker, Co-chairperson.

The treasurer’s report was accepted as submitted by Barb Sorlie, Treasurer.

Minutes of the last meeting were approved.

There was a general discussion about needing an all out final effort. Though the polls seem to be trending favorably concern was expressed about complacency.

After discussion, a final decision was reached regarding the final message to be displayed upon the billboard space that had previously been purchased. After the election it was decided that the subsequent message should be simple and direct. It was proposed that the design that we have previously used for the refrigerator magnet be adopted. The following message was approved: Ankeny Area Democrats

Join Us

Ankenyareademocrats.org

It was explained that Clear Channel would charge an additional of $84.00 for changing the message on the billboard. The payment of the additional charge was approved.

Rob tucker reported that there have been approximately 3200 hits on the website in the 11 months since its creation. Since the last meeting a person has been designated to monitor the website and make updates as needed.

It was proposed that at the next meeting we start to consider a diner to take place around inauguration day. A location will need to be found and a program decided upon.

It was announced that the process for election of officers would start at the next meeting. The procedure is:

Section 1: The Officers of this organization shall include The Chairperson, Vice Chairperson, Secretary, and Treasurer. The Executive Committee shall

consist of the Officers.

Section 2: The officers shall be elected in March of every odd-numbered year. The officers shall be nominated in January of each odd-numbered year by a three member nominating committee. The nominating committee shall be established in November following a general election and shall be made up of one member appointed by the Chairperson, one member appointed by the board as a whole, and one member selected by the general membership. The nominating committee shall report at the last meeting before the March meeting. Members shall be given the opportunity to nominate other candidates at the March meeting. A majority vote of the members present and voting shall be required to elect an Officer.

The meeting was adjourned.

ANKENY AREA DEMOCRATS

MINUTES

WEDNESDAY, SEPTEMBER 16, 2008

Next Meeting: Thursday, October 16.

Agenda and meeting time and place to follow

The meeting was called to order by Rob Tucker, Co-chairperson.

The treasurer’s report was accepted as submitted by Barb Sorlie, Treasurer.

Minutes of the last meeting were approved.

Nicole Vance reported on the progress of the Pfaltzgraf campaign. They have been working on absentee ballots.

Joe Durheim, Ankeny field office coordinator for the Obama Campaign, reported on the opening of the new office here in Ankeny. The offices is located at 637 South Ankeny Blvd. the phone number is 447-5592. Hours will be from 9:30 AM to 10:00 PM.. Joe brought with him a list of supplies that are need for the office. A copy of this list was to be sent out to the membership

John Scarpino gave an up date on his campaign. He has been making phone calls and has been door knocking. He can always use more volunteers to help in these efforts. A picture of the layout to be displayed on the billboard starting September 29^th was circulated. The billboard will promote John’s candidacy for the Polk Bounty board of Supervisors. This message will remain on the billboard through the election on November 4^th at which time the message will be changed.

Suggestions were solicited for a message to be displayed on the billboard for the month of November. A number of suggestions were made. It was proposed that if possible the decision for a new message to be displayed might be delayed until the next meeting in order to have more input from the membership. It was decided that we need to know the number of days advance notice Clear Channel had to have before making the change. Arvid Oliver was directed to ask Clear Channel how many days notice they needed and report back.

There was a discussion regarding funds on hand and the need to maintain a balanced sufficient to be able to plan for some projects that were being consider for the future. It was agreed that a balance of at least $1,000 should be maintained for this purpose. Co-Chair, Don Miller, suggested that we might want to plan something for the inauguration.

Co-Chair, Rob tucker reported that there have been in excess of 2,800 hits on our website. Since the previous meeting one of our members has volunteered to oversee maintaining and up dating the website.

He also announced that we need a volunteer to handle publicity for AAD. Someone to be responsible for publicizing meeting dates and places.

The meeting was adjourned

ANKENY AREA DEMOCRATS

MINUTES

WEDNESDAY, AUGUST 20, 2008

Next Meetings: Tuesday, September 16 and Thursday, October 16.

The meeting was called to order by Rob Tucker, Co-chairperson.

The treasurer’s report was accepted as submitted by Barb Sorlie, Treasurer.

Minutes of the last meeting were approved.

Update on Obama Campaign

The Obama campaign is trying to rent office space in Ankeny but has not been able to locate space at reasonable price. It was suggested that Sue Nelson with the Knapp companies be contacted. It was also suggested that the Remax office may have some space available.

· Governor, Kathleen Sebelius will be at events on Thursday August 20 at 12:30 p.m. and in the evening.

· The campaign is organizing house parties for watching Obama’s acceptance speech on Thursday evening of the National Convention.

· They continue to be looking for Precinct Captains in the Ankeny area.

· They need people to knock on doors and make telephone calls are needed.

Summerfest activities and Garage Sale

Rob Tucker reported on the Summerfest event. The float with the band was a great success getting a lot of attention during the parade. About 80 people attended the cookout and auction. Thanks to John Scarpino for the truck and flatbed, to Ray Blase for cooking and donating food, and to Rob Tucker for donation of food, and to Jim Fowler for stepping up at the last minute to act as auctioneer. Thank you to everyone who donated items for auction. The space is already rented for next year, however, this reservation can be cancelled if we make a new plan. It was suggested that we invest in some permanent signs for next year’s event.

The garage sale was a great success with most items ever being donated. We raised $1600.00. Thanks to everyone who donated and worked.

Billboard

The use of the billboard space purchased earlier this year for use this fall was discussed. It was noted that because we are a political PAC, there may be significant restrictions on our promoting candidates for federal offices. Agreements were made for contacting Iowa Campaign Finance to get this question answered. Because of time restraints, the executive committee was given the responsibility for making the final arrangements for the billboard.

Scarpino Campaign

A Hog Roast fund raiser will be held for John Scarpino on Saturday, September 6.
There will be another fund raiser in Johnston.
There will be another fundraiser on September 10 at Gordy Allen’s house.
Ray Blase said he would relay all the information so an e-mail announcing the events can be sent out.

Pfaltzgraf Campaign

· Governor Culver will attend a fundraiser at Otter Creek on September 6.

· The Democratic Party is targeting his campaign.

· Kimberly is putting on a fundraising event, invitations will be sent out.

· On Sept. 26, a Get Out the Vote event will be held at the band shell with art and music performances.

· Charles Wright put on an event for Matt at Maple Wood Village.

· There will be a volunteer meeting at Dahl’s on Sunday, Aug. 25.

· Yard signs will go out the 1^st of October.

Announcements

Gary Schmidt reported that he is in charge of getting poll watchers for Polk County Democrats and stated that he still needs some volunteers.

Red Brannan reported that he is running for Ankeny School Board. The election is September 9.

We are having difficulty keeping the website updated and we need a volunteer to work on this.

Disbursements to Campaigns

Ray Blase moved and Gary Netolicky seconded a motion to distribute $1500.00 to Matt Pfaltzgraf and John Scarpino for a total of $3000.00. The motion passed. This leaves $1000.00 in our treasury.

Ray Blase moved and Gary Netolicky seconded a motion to distribute $75.52 from the Campaign Chest fund to Matt Pfaltzgraf. This leaves $5.00 in the account.

The next meetings are scheduled for Tuesday, September 16 and Thursday, October 16.

MINUTES

ANKENY AREA DEMOCRATS

WEDNESDAY, JUNE 25, 2008

The meeting was called to order by Rob Tucker, Co-Chair.

The Minutes of the Thursday, May 15, 2008 meeting were approved as written subject to correction of typographical errors.

The Treasurer’s Report dated June 25, 2008 was approved.

Representatives from the Combined Campaign gave an update. Tamyra Harrison of Polk County Democrats gave a run down of the current and planed activities around the County. She told us that the Combined Campaign Headquarters have been established at 420 Watson Powell Drive. Joe Kennedy from the Obama Staff explained they were just getting organized. Staff is still being put together and the office is being organized. As those tasks are completed information will be made available. Jeff Perry of the Iowa Democratic Party reported on organizing and canvassing activities. He said that they need volunteers and that all help would not only be appreciated but to put o very good use. They will be opening a field office very soon in addition to their location downtown. He said they would be happy to pass out AAD pamphlets along with the other material they are distributing. All we would have to do is provide the brochures.

Rob Tucker observed that there were probably two phases. One is the run up to the election and the second would be the election itself and that there would be distinct needs in both. To that end he said that AAD would like to do an event with Senator Obama. Joe Said he did not know the Senators schedule but that he would make the request known to the Campaign.

Tamyra said they were still in the process of finalizing dates for Combined Campaign meetings but as soon as those dates have been set they will be posted.

With regard to Summerfest arrangements, Rob relayed that we are registered to have a float in the parade but that final arrangements have not yet been made for either a trailer or a truck. Lee Thielman reported that he would know tomorrow if the source he had could provide this equipment. He said he would call rob in the morning with the information. When Rob suggested we needed a plan “B” John Scarpino said that he could provide both a truck and a trailer. Rob will contact John if details need to be worked out.

Bags to hand out a long the parade route?

Maribeth Miller will arrange for Carter Printing to print flyers with information about the cookout to hand out at the parade. She will have them bill AAD.

Rob asked for volunteers to help with participating in and setting up the float. Several people responded and he has their contact information.

A band has been arranged for by Kelly Sargent. Dan Rothman pledged $200 toward the cost of the band and Rob Tucker pledged the balance of the balance of the cost.

Rob tucker thought that we should plan on feeding between 50 and 75 people at the cookout. Ray Blase will donate the beef and Rob will donate the pork to be served. It was suggest that we serve watermelon. It was noted that it was very popular last year.

There will be an auction again this year. Congressman Boswell has agreed to be the auctioneer. Items to be auctioned off are to be solicited from our membership. Suggested items included gift baskets put together containing items ranging from picnic items to bath and beach and bathing. Co-Secretary, Arvid Oliver was asked to send out an email to the membership requesting the items. Items can either be brought to the Cookout or delivered to Arvid if that is more convenient. Those making donations will be asked to let us know in advance e and give a description of the item so that we can better plan the event.

Rob Tucker was given the responsibility of inviting guest to the Cookout. Suggestions were; Senator Harkin, Congressman Boswell, a representative of Senator Obama and Governor Culver.

Treasurer Barbara Sorlie listed in detail the reporting requirements that she must comply with and list4ed the information she will need to meet her responsibilities. This includes an itemization of all food items, all items donate to the auction, who donated the items and their value. (MARY, DO YOU HAVE THE REPORTING DATES. I KNOW SHE TOLD US BUT I DON’T FIND THEM IN MY NOTES.)

Arvid Oliver reported that as directed he had determined the cost of producing magnetic bumper stickers. The cost per bumper sticker is approximately fifty cents. Those wanting a magnetic bumper sticker can tell us whose sticker they want and we will supply that sticker to them. No decision as reach with regard to whether we should ask for a minimum donation or leave that up to the individual. It was decided that this subject would be taken up again at the next meeting in August.

New Business.

Mary Oliver said that the Garage Sale, which was postponed because of the flooding problems, has been rescheduled to Friday, August 1 and Saturday August 2. Hours will be 8:00 AM to Noon each day.

John Scarpino, candidate for County Board of Supervisors was present to bring us up to date on his campaign. There will be a fund raiser held fore him at Prairie Meadows on July 15^th. He was asked to email the information to our AAD email address and the announcement would then be sent out to the membership. It was suggest that a fund raiser be held here in Ankeny. Ray Blase offered to hold the event at his house. A specific date was not set. It will be held one evening in August. John and Ray will confer and set a date.

Gary Schmidt said that Matt Pfaltzgraf could not be in attendance because he was engaged in setting up a new campaign office. The office is located at 2785 North Ankeny Blvd. He sends his thanks for the campaign contribution. Matt has made arrangements to take part in the Summerfest parade.

Joe O’Hearn, a field organizer for Congressman Boswell, said that he would see if he could obtain a flag that has flow over the Nations Capital to donate to the auction at the Cookout.

Co-Chair Don Miller announced that meetings of Ankeny Area Democrats would take place on August 20^th and September 16.

The meeting was adjourned.

ADD BARB SORLIE’ REPORTING REQUIREMEMNTS.

MINUTES

ANKENY AREA DEMOCRATS

THURSDAY, MAY 15, 2008

The meeting was called to order by Don Miller, Co-Chair.

The minutes for the April 17, 2008 meeting were approved as written.

The treasurer’s report for the month of April was approved.

A motion was made seconded and approved that funds be disbursed to the Matt Pfaltzgraf for State Rep. campaign from the Ankeny Area Democrats Campaign Chest. The check was for the amount in the account minus $5.00 that we are required to keep in the account. Treasurer, Barb Sorlie was not able to attend the meeting. However, in anticipation of a motion being made to disburse funds to Matt Pfaltzgraf’s campaign she had written the check and had arranged that it be signed by Mary Oliver after a vote of the membership approving the disbursement.

A motion was made that the check be dated Wednesday, May 14, 2008 rather than Thursday, May 15, 2008. There was no second for this motion. Discussion indicated the organization could not date a check for a day earlier than the vote made by the membership.

Mark Pfaltzgraf gave an update on his campaign.

It was announced that John Scarpino, a member of AAD, is running for a seat on the Polk County Board of Supervisors. Mr. Scarpion was involved in another campaign meeting and was unable to attend the ADD meeting.

It was announced that we have reserved Hawkeye Park for Summerfest and that arrangements are being made for a float and a band. The members were asked for donations for the auction. After the meeting, Joseph O’Hern, the representative for Leonard Boswell stated that he would ask the Representative if he could preside at the auction.

It was announced that a Garage and Bake Sale will be held at the Oliver’s home on June 19 and 20. The address is 1709 NE Lowell Court in Ankeny. Donated items may be delivered to the Oliver’s anytime during the week before the sale. The sale hours will be from 8:00 a.m. to 12:30 p.m. or later if customers are still coming. We will need help with set up and pricing on Thursday and with sales on Friday and Saturday.

Joseph O’Hern, Representing Leonard Boswell, gave an update on the Boswell campaign.

Various fundraising options were mentioned but none decided on for action.

The next meeting is scheduled for Tuesday, June 17, 2008 at 7:00 p.m. in the Dahl’s meeting room.

Minutes

Thursday, April 17, 2008

Co-chairman, Rob Tucker called the meeting to order.

The minutes of the regular meeting held Wednesday, February 20, 2008 were approved.

The Treasurer’s report dated February 20, 2008 was approved.

Arvid Oliver reported on the Convention Warm-up held, Saturday, March 8th at the Neveln Center. This program was for the purpose providing information to those attending the Polk county Convention. The program focused upon the official procedures of the Convention and the practical aspects of the Convention. We were fortunate to have participation by Jeffery Goetz of the Rules Committee, Char Teed of the Credentials Committee and Lee Thielman of the Arrangements Committee. Approximately 45 people attended the program.

It was then proposed that we send letters of appreciation to each of these people. Don Miller and rob Tucker said they would sent the thank you letters.

Ray Blase reported that attendance at the Court House Forum held April 15^th,

was very light.

A discussion was held about the up coming 3rd District convention. The discussion centered upon how delegates would be seated with emphases upon seating of alternates. Just as with the Polk county Convention record attendance was expected and to accommodate those attending an early registration was scheduled

Rob Tucker reported upon the up coming Polk County Spring Dinner to be held at the Val Air Ballroom in West Des Moines. Rob reported that arrangement s had been made for us to sit together.

Matt Pfaltzgraf gave a campaign up date.

Mary Oliver reported that as instructed she had reserved Hawkeye Park for use during Summerfest.

Rob Tucker proposed that a Float Committee be appointed to start planning our activities. As a result, Ray Blase, Kelly Sargent, Dan Rothman and rob Tucker were appointed as a Committee. It was suggested that we once again incorporate music into the program. $200 was pledged toward the cost of a band. Among those parts of the program that will need to be decided upon are; what to have at the cook out and a suggested donation; inviting politicians; arranging for the donation of items to be auctioned off. A quarter page ad promoting the event was approved.

Ray Blase volunteered to sign us up for a place in the parade.

Among the fund raising ideas that were suggested were: Having a garage sale again this year. In addition to raising a respectable amount of money it has also become an enthusiastic social event: It was suggested that we consider having a black tie diner: Using direct deposit: Sponsoring a Texas Hold’em event: Sponsoring a reception for a TV political event: Having a dunk tank at Summerfest.

Rob Tucker suggested that it is time to at least start considering suggestions for fall activities.

The next meeting was set for Thursday, May 15^th and the meeting was adjourned.

Minutes

Wednesday, February 20, 2008

Co-chairman, Rob Tucker called the meeting to order.

The minutes of the regular meeting held Wednesday, December 5, 2007 were approved.

The Treasurer reported that as of February 20, 2008 the balance in the General Fund was $1,031.33 and the balance in the Campaign Chest was 2620.82. The Treasures report is set out in full below.

Rob Tucker reported as of this date there have been over 1500 visits to our web site. This has resulted in several people asking to be included in our email list.

There was review of the Caucuses. It was universally reported that although the turn out was extraordinarily large. Those attending were not only enthusiastic and understanding of the large numbers of people to accommodate, they also offered to help out so that the meeting could proceed.

Lee Thielman was asked to give an overview of the up coming Polk county convention to be held on March 17^th At Valley High School in West Des Moines. Lee reported that just as with the Caucuses a large turn out was expected for the Convention. To accommodate the expected turnout an early registration is scheduled for 5 to 7 PM, the Friday evening preceding the Convention.

It was decided that Ankeny Area Democrats should sponsor a pre convention event that that would provide information regarding the convention process. The Events Committee was given the task of meeting to create a program, decide upon a date and method of publicizing the event. A budget for the event not to exceed $500 was approved.

Next on the Agenda was Summerfest. Paul Bridson, was the person who arranged for the music group that played on our float. He also played in the group. He commented that all along the way the group was greeted with applause and cheers. It was suggested that we start planning the float for this years parade and that music be once again included. Last year the cook out and auction we hosted at Hawkeye Park was well attended. In addition the auction, conducted by Congressman Boswell, was not only successful it was fun.. Mary Oliver was asked to contact the Parks Department and reserve Hawkeye Park for our use.

Vern Naffier and Rob Tucker were going to consider having a forum that would feature both Congressman Boswell and Ed Fallon.

It was decided to once again sponsor a garage sale. A date and location are yet to be decided upon.

Don Miller announced that the next meeting was scheduled for Thursday, April 17^th. At 7:00PM.

Ankeny Area Democrats- Treasurer’s Report 2-20-08

General Fund Report

Balance 12-05-07 Savings 5.00

Checking 1,209.74

Total $1,214.74

Income 12-5-07 thru 2-19-08

Donations at meeting (12-05-07) 68.00

EFT Donation (12-15-07) 25.00

Basket donations- Caucus Training Session 63.00

Veridian Interest (1-1-08) .26

EFT Donation (1-15-08) 25.00

Veridian Interest (2-01-08) .23

EFT Donation (2-15-08) 25.00 Total Income $206.49

Expenses 12-5-07 to 2-19-08

Nevlin Center (room rent- Caucus Workshop) 75.00

Ankeny Chamber of Commerce (Mbrshp dues) 140.00

Total Expenses $215.00

Transfer of Funds

Correction - Money deposited in General Fund

That should have been placed in Campaign Chest 175.00

Balance in General Fund as of Feb 20, 2008 Savings 5.00 Checking 1026.23

Total $1031.23

Barbara Sorlie, Treasurer

Ankeny Area Democrats- Campaign Chest Treas. Report-2-20-08

Balance as of 12-4-07 Savings 5.00

Checking 182.16

Total $187.16

Income 12-5-07 thru 2-19-08

Pledge Paid 12-7-07 150.00

Pledge Paid 12-19-07 1,000.00

Veridian Interest 1-1-08 .18

Caucus’ Donations 1-03-08 908.09

Pledge Paid 1-22-08 200.00

Veridian Interest 2-1-08 .39

Transfer from General Fund 12-9-07* 175.00

Total Income $2,433.66

No Expenses 12-04-07 thru 2-19-08

Balance as of 2-19-08 Savings 5.00

Checking 2,615.82

Total 2,620.82

Barbara Sorlie, Treasurer

*(Money for Campaign Chest Pledge put in General Fund account in error)

Minutes

Wednesday, December 5, 2007

Co-chairman, Rob Tucker called the meeting to order.

The minutes of the regular meeting held November 8, 2007 were approved.

The Treasurer reported that as of December 5, 2007 the balance was $1,214.74.

The Treasures report as set out in full below was approved.

Rob Tucker recognized all of the Presidential Campaign staffers in attendance. Rob noted that because the Caucus was coming up on January 3^rd, this would probably be the last time they would be attending one of our meetings. He thanked them for their effort and the service they have performed and asked that they be recognized by the membership and that they given a round of applause. Each staffer then gave a presentation on behalf of their campaign.

Rob gave an update on the activity on the website. He reported that as of that day there had been over 1,000 visits to the website. He further reported that the website had been updated to include photos of both the Hillary Clinton event, held at DMACC and the Elizabeth Edwards event held at the Nevlin Center.

It was reported that the preparations for the Caucus Workshop to be held on Saturday, December 15^th were finalized. The workshop will be held at the Nevlin Center. Ray Blase will present a power point program has been provided by the Iowa Democratic Party. There is a viewing screen available at the program site. A computer and a projector have been arranged for.

Gary Schmidt reported on the Hillary Clinton event held at DMACC. He reported that the main topic of her presentation centered on health care.

It was reported that all Caucus sites were arranged for and that there was a temporary chair to staff each location.

Dan Rothman was asked to give his recommendations regarding starting a program to reach out to younger voters and to involve them in the process. His recommendations included placing information regarding our meetings in publications like City View, Juice and the student paper at DMACC. His opinion is that the way to make younger voters aware of us is to place notice of our meetings in the sources they use for information. It was further suggested that an information table be established at DMACC to further make those voters aware of our organization. Dan Rothman volunteered to investigate the possibility of having an information table and how that would be handled.

Wed., Dec. 5, 2007

Ankeny Area Democrats Treasurer’s Report

General Fund Report:

Balance 11-07-07 Savings 5.00

Checking 1375.47

Total $1,380.47

Income 11-08-07 thru 12-04-07

Hat Donations at meeting 11-08-07 121.00

EFT Donation 11-15-07 25.00

Veridian Interest 12-01-07 .29

Total Income for month $146.29

Expenses 11-08-07 thru 12-04-07

USPS- stamps for newsletter 11-15-07 82.00

Carter Printing – Brochures (1,500) 230.02

Total Expenses for month $312.02

Balance as of Dec. 5, 2007

Savings 5.00

Checking 1,209.74

Total $1,214.74

Barbara Sorlie, Treasurer

Minutes

Thursday, November 8, 2007, 2007

Co-chairman, Rob Tucker called the meeting to order.

The minutes of the regular meeting held October 17, 2007 were approved.

The Treasurer reported that as of November 7, 2007 the balance was $1,380.47 in the General fund and $187.08 in the Campaign Chest. The Treasures report as set out in full below was approved.

Rob Tucker brought us up to date on the operation of the web site. It is up and running and has been up dated with a Calendar of Events. Photos taken at the various events we have sponsored have been posted to the web site for viewing including photos taken at the recent event where Elizabeth Edwards appeared. Input from members suggesting information to be posted to the website is encouraged.

Rob also reported on the Event featuring Elizabeth Edwards. By any measure the event was very successful. Approximately 100 people attended the event held in the third foor meeting hall of the Nevlin Center.

Arvid Oliver reported on the event for Barack Obama. There was an enthusiastic crowd of approximately 300 who turn out for this event.

At both of these events Ankeny Area Democrats received good exposure.

Ray Blase reported for the Candidate Committee. The Committee has started a list of name of potential candidates. Some have those already on the list have been contacted to determine their interest in running for office. As names of those who are interested are determined those names will be passed on to Kevin McCarthy.

At the last meeting Arvid Oliver was asked to find out if we could arrange group seating for AAD at the up coming JJ Diner. There is great interest in attending this year because all of the campaigns will be there. As a result the diner was sold out and only balcony seating was available.

Ray Blase reported that preparations for the Caucus are under way. Plans include supplying each of the Ankeny Precincts information about Ankeny Area Democrats, how to become a member, be on our mailing list and making a contribution. In addition each of the Precincts will be supplied with our posters, refrigerator magnets and note pads and an envelope for making contributions. Lee Thielman suggested that arrangements be made to get these materials to each of the precincts early.

It was recommended that we go to Carter Printing to have flyers printed that would bear the union label. The exact cost could not be determined by looking at the price list and the cost of printing might exceed $250. Because expenditures of more that $250 require membership approval it was moved, seconded and approved that we go ahead with printing of a flyer at the discretion of the Caucus committee which is comprised of Lee Thielman, Ray Blase and Arvid Oliver.

Events Chairman, Rob Tucker, related that he has been in touch with each of the campaign staffs and that additional appearances were still in the works. Jackie Dodd, wife of Senator Dodd, has recently moved to Des Moines and was looking for possibly having an event here in Ankeny. At this time there has been no word of planed events in Ankeny from either the Clinton or Edwards’s campaigns.

Dan Rothman suggested that we needed to do more to attract participation by younger voters. He related that he knew that there were a number of young progressives living here in Ankeny. He felt that we should consider reaching these younger voters by using such publications as Juice and City View as these are the publications that are aimed at this age group. He asked that everyone give this some thought and that specific programs be organized for this purpose.

The next meeting dates were announced as Wednesday, December 5^th and Thursday January 10^th.

Thursday, Nov.08, 2007

Ankeny Area Democrats Treasurer’s Report

General Fund Report:

Ending Balance 10-16-07 Savings $5.00

Checking 1,663.87

Total $1,668.87

Income 10-17-07 thru 11-17-07

Hat Donations at meeting - 10-17-07 $170.00

Veridian Interest 11-1-07 .34

Mrs. Edwards Event Donations 11-03-07 116.05

EFT PayPal Verify Bank Acct. 10-02-07 .08*

EFT PayPal Verify Bank Acct. 10-02-07 .13*

Total Income for month $286.60

Expenses 10-17-07 thru 11-707

Web Site Design and Set- Up 10-18-07 $525.00

Nevlin Center- Rental Fee

for Eliz Edwards Event 10-31-07 50.00

Total Expenses $575.00

Balance as of Nov 7, 2007

Savings $5.00

Checking 1,375.4 7

Total 1,380.47

*Not actual deposit. Must be removed from Bank Statement by Dec 31, 2007.

Thursday, November 08, 2007

Ankeny Area Democrats Campaign Chest Treasurer’s Report

I have not received the Bank Statement for this account for Nov.

So the balance below will have to suffice for now.

Balance as of 11-08-07 Savings Acct. $5.00

Checking Acct. .$182.08

Total $187.08

No income for month

No expenses for month

Barbara Sorlie, Treasurer

Minutes

October 17, 2007

Co-chairman, Rob Tucker called the meeting to order.

The minutes of the regular meeting held September 19, 2007 were approved as amended.

The Treasurer reported that as of October 17, 2007 the balance was $1,668.87. The Treasures report as set out in full below was approved.

Website update: rob Tucker reported that the website was just a click away for being up and running. The website address is www.AnkenyAreaDemocrats.org. There is one hiccup involving on line contributions. If we are to receive on line contributions, someone needs to volunteer to be designated to accept those contributions and process them properly. No one volunteered to accept and process credit card contributions.

Treasurer, Barbara Sorlie, pointed out that reporting requirements are very specific and must be met for reporting purposes. Taking credit card contributions would be very problematic in that failure to obtain all of the information from someone wanting to make a contribution by credit card would violate reporting rules. Contributions by check would provide the information necessary in meeting reporting requirements.

The cost of creating the website was $525. A motion was made and second and passed authorizing payment for the creation of the website.

There is a monthly charge of $40.00 to maintain the website. A motion was made and seconded and passed authorizing payment of this monthly maintenance fee.

Ray Blase pointed out that we needed to do some preparation for the up coming caucuses. Some of th things we should be preparing to have on hand for the caucuses are sign up sheets for AAD, envelopes for contributions, and brochures.

Ray thought that one of things we should do is have a meeting with those who will be caucus chair-persons. Arvid Oliver was directed to contact Polk county Democrats and ask about a schedule for caucuses’ chair-person training sessions.

Ray Blase, Lee Thielman and Arvid Oliver were appointed to create a Caucus Coordination Committee. The purpose is to coordinate the activities in each of the precincts and to develop materials to be passed out to those attending caucuses

It was announced that there would be a meeting of the Candidate Committee on October 25th.

Ray Blase reported that he had contacted a telephone solicitation company about doing a solicitation for us and that they would keep 50% of funds solicited as payment for their services. No action was taken.

There was a discussion about what additional events we might consider sponsoring. Rob Tucker said that we were still interested in sponsoring events for the Presidential Candidates. Some of the suggestions for future events were:

Sponsoring an informational forum about bio-fuels;

An informational forum about healthcare issues.;

An informational forum regarding the upcoming referendum on funds to build a new courthouse.

Rob Tucker pointed out that the annual Jefferson Jackson Day dinner will be held on November 10^th. It was thought that there would be enough AAD members attending this dinner to fill two tables. Arvid Oliver was directed to contact the State Party and get the information about reserving tables.

Minutes

September 19, 2007

Co-chairman, Don Miller called the meeting to order.

The minuets of the regular meeting held August 23rd, 2007 were approved.

The Treasurer reported that as of September 19, 2007 the balance was $2,624.77. The Treasures report as set out in full below was approved.

As requested, Arvid Oliver checked with Tamyra Wissmiller, Executive Secretary of the Polk County Central Committee regarding the up coming Caucuses. There are still vacancies for temporary chairs in Precincts 3 and 9. A precinct map was available so that members could determine which precinct they were in if needed. The plan of the Polk county central committee is to hold the first training session for temporary chairs on Sunday October 17. The training site is as yet undetermined but this information may be obtained by telephoning Tamyra at 285-1800.

Rob Tucker reported on the Harkin Steak Fry and thanked those who attended. He also reported on the event held For Senator Dodd on Saturday, September 15^th at Benchwarmers. There were approximately 60 people who attended.

Rob Tucker reported that the web site for Ankeny Area Democrats was 70% completed and that it would undoubtedly be up and running by the next meeting. It was requested that if anyone had photos of past events that we have sponsored or photos that would be of interest that they be sent to him so that they could be included in the website.

The new banner, posters, and note pads obtained through Carter Printing were displayed and note pads were passed out. Refrigerator magnets have also been order but were not yet available.

Campaign Committee report: Gary Schmidt reported that he had been in touch with Kevin McCarthy who is working on candidate recruitment and that we need to work with him.

The question was raised regarding what roll if any Ankeny Area Democrats should play in nonpartisan elections. In the past we have published the party registration of candidates, and nothing further. It was decided that information about candidates should be passed along verbally at meetings but no information should be disseminated.

The question was raised about whether we should sponsor informational forums for school board and city council elections. It was felt that partisan groups, such as ours, should not hold forums for nonpartisan elections.

There was a general discussion about what type of events we might consider holding during the winter. In addition to additional candidate events for Senators Clinton and Obama we should consider having an event that would be primarily social in nature like a potluck. One of the ways we could raise funds would be gathering items for auction and combine an auction and social event.

Jim Brown, who will be a candidate for Polk County Supervisor discussed his plans for running for this office and out lined his efforts to date.

Meeting Nights

The last several meetings have been held on Wednesday night. Previously meetings have been held on Thursday nights. Some of our members can not attend on Thursday nights and that is why Wednesdays were tried. The problem is that there are other members who are not available for meetings on Wednesdays. It was decided that we would try alternating meeting nights between Wednesdays and Thursdays to try and accommodate as many as possible. The next meeting has already been scheduled for Wednesday, October 17.

The future meeting schedule is:

Thursday November 8

Wednesday December 5

Thursday January 10

Meeting

Sunday, July 29^,2007

Pursuant to notice as required by the Bylaws an emergency meeting was held on Sunday, July 29^th at 7:00 PM at the home of Arvid and Mary Oliver located at 1709 NE Lowell Ct.

Co-chairmen, Don Miller and Rob Tucker presided over the meeting. The purpose of the meeting was to bring members up to date regarding renting of billboard space. It was announced that Rob Tucker had donated the entire cost of the four week period previously authorized by the membership. In addition David Binder donated $1,000 for a second four week period. This would make it possible to lease billboard space for a total of eight weeks. However, this would require membership approval and a meeting of the membership to consider this project was required.

There were several questions raised regarding the additional period. Arvid Oliver had previously been directed to get specific information regarding these questions. He reported that the bill board was available for the time period in which the membership was interested. The time periods were for two contiguous four week periods. Further, the message could be changed at anytime during the eight week period at no additional cost.

On motion duly made and seconded, Arvid Oliver was authorized to contract for the bill board space for the eight week period .

The meeting was then adjourned.

MINUTES

JOINT MEETING

EVENTS COMMITTEE

FUND RAISING COMMITTEE

Tuesday, June 05, 2007

Present at the meeting: Rob Tucker, Arvid Oliver, Mary Oliver, Paul Sargent, Kelly Sargent, Gary Schmidt, Don Miller.

Subjects discussed: Fund Raising event on Friday, July 13^th; Summerfest Parade; BBQ at Summerfest; Future events.

FUND RAISING EVENT FRIDAY JULY 13

The event will be held at the home of Arvid and Mary Oliver, 1709 NE Lowell Ct. Time 7:00 PM to 10 PM.

Arvid is to contact Craig Cahoon and ask him to finalize plans for Governor Culver to be the featured guest at this event. If the Governor is unable to attend this event the event will not be held.

We will need to work with Ray Blase, Crag Cahoon, and Steve Nielsen to develop a list of people who should be invited to attend this event. Tickets will be $100.

Kelly Sargent and Mary Oliver will develop a menu of food and wine to be served. They will also arrange to rent dishes and glasses for this event.

Paul Sargent will see if he can arrange for a classical guitarist to provide music.

Kelly will design the invitations to be printed by Carter Printing.

Northeast Elementary School will be utilized for parking.

SUMMERFEST PARADE

Rob has connected all of the campaigns for President and encouraged them to be in the parade. He has also invited then to attend the BBQ following the Parade.

Rob has secured space in the Parade for a float. Last years outstanding float was designed, built and operated by Mark Jacobs and Justin Sykes. Arvid is to ask them if they would be in charge of the float again this year.

BBQ

Rob has secured Hawkeye Park as the site for holding a BBQ. Time will be 2:PM . Rob has contacted the staffers of all of the campaigns and has advised them that a featured appearance by the candidates will be on a first come basis for Presidential Candidates. He has contact them and fully apprised them of the opportunity available to them. They will confirm to him.

Rob will contact John Olsen about doing signs for the BBQ. Don Miller will find out what arrangements can be made for music and contact Rob regarding the options available.

Donations will be accepted at this event.

Budgets approximating the expense of these events will be prepared and presented to the membership at the next meeting which is June 21st

FUTURE EVENTS

Suggestions were made that we consider two events for this fall.

One would be a general get together for the purpose of familiarizing people with AAD. This might be a potluck as we have dome before or a picnic.

Another suggestion was that we have a Candidate Fair. We would invite all of the campaigns to have their candidates or staffers be present so that people could come to them for information about the Candidate

Ankeny Area Democrats

PO Box 815

Ankeny, IA 50021

Phone: (515) 964-1227

Fax: (515) 276-4001

AnkenyAreaDems@MSN.com

About Us ~ Contact Us ~ Link to Us ~ Reciprocal Links